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Scoops means “school cooperatives”.
The 3 aims of the Scoops project are to:
 enhance cooperative
awareness amongst students and educators
build entrepreneurship
skills among students
enhance students’
personal and social skills
Scoops is a educational project that offers many advantages to all
who participate. Combining your studies with on-the-job experience,
Scoops helps you get the experience you need to be a member of a successful
cooperative of your choice. Scoops will also give you the opportunity
to explore options before choosing a career. You will grow professionally
and also get to contribute towards your school. The aim is to give you
that kind of training that will enable you to make the right choice
when considering your career development.
Scoops is an educational project, owned by the Coops Board(Malta)
and operated exclusively by Outlook Coop.
Scoops enjoys the full support of the Ministry for Social Policy
and the Ministry of Education.
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What is a Scoop?
Scoops mean School Cooperatives that can be set up by students in their
schools. If you are a student aged between 13-15 you can take part in
the Scoops Project. You can do this by setting up a cooperative and
becoming a member. Scoops offers you the opportunity to learn all there
is to know about cooperatives, how to set one up and how to make it
a success.
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Why should you become a member of Scoops?
You will get more than just a job experience. You will get:
The opportunity
to develop your self-confidence, interpersonal skills and professional
work habits.
You will become
familiar with the cooperative principles; which include democracy, solidarity,
participation and cooperation.
You will learn
how to be a part of and work in a group.
You will get
the opportunity to express your opinion and to listen to those of others.
Through workshops
and conferences organised throughout the year you will meet new students
from others schools who are involved in Scoops.
You will be
awarded a certificate of participation in Scoops at the end of the year.
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How the Project Works
You attend
a seminar about cooperatives and the Scoops Project;
You are given
material to guide you better if you take part in the project;
You are invited
to become a member of the Scoop in your school;
You democratically
elect who is to be on the Scoop Management Committee;
With the help
and guidance of your Scoop Teacher Manager, you decide what products
and/or services you would like to offer;
You sell your
services and products at your school or to other Scoops and schools;
You participate
in outside-school events such as the Vetrina Scoops (annual conference),
visits to local cooperatives and Scoops Fair.
As a Scoop
you will have to keep track of your business activity by keeping accounts
and holding regular meetings.
At the end
of the scholastic year, you hold an Annual General Meeting (AGM) to
round up your year of business activities as a Scoop.
Your Scoop
gives 5% of its net profits to the Kumitat Nazzjonali Scoops, in order
to part-finance some Scoop events.
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Management and Roles
Every Scoop has a Management Committee made up of President, Secretary,
Treasurer, Asst. Managers for Production, Human Resources and Sales
and Marketing and a Member. Students make up this Management Committee.
Every Scoop will have its particular commercial aims. It is important
that these aims are very clear. The Management Committee helps direct
the Scoop to achieve these aims.
As students you will democratically select students to be on the
Management Committee of your Scoop. Before the call for nominations
for the posts in this Committee everyone should consider the qualities
and abilities of every one of the members. In this way, the members
would be able to:
Offer nominations
for posts according to the members abilities
Vote wisely
for the person considered to be best for each post on the committee.
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Il-Kumitat Nazzjonali Scoops (KNS)
X’inhu dan il-Kumitat? KNS huwa kumitat maghmul minn rapprezentanti
(studenti u ghalliema) ta’ dawk l-iskejjel li qeghdin jiehdu sehem
fil-Progett Scoops. Bhalma l-koperattivi tal-kbar ghandhom
il-federazzjoni APEX li tirrapprezenthom f’Malta u barra minn xtutna,
l-iScoops ukoll ghandhom federazzjoni li tirrapprezenthom: il-KNS.
X’jaghmel il-KNS?
Jipprovdi feedback dwar l-implimentazzjoni tal-progett
Jidentifika metodi sabiex jintuza il-Fond tal-5% ta’ Scoops sabiex
jibbenefikaw l-iScoops kollha
Jipprovdi
ideat ghall-Vetrina Scoops (ex-Konferenza Scoops) u l-Fiera Scoops
Jassisti
fil-kampanja tar-Relazzjonijiet Pubblici (PR) ta’ Scoops (ez.
il-membri jippartecipaw f’konferenzi stampa jew jidhru f’programmi
televizivi jew tar-radju)
Kull meta u fejn jiltaqa’ l-Kumitat? Darba fix-xahar fil-ghaxija
kmieni (ez.mill-5.00-6.30 pm). Meta jkun riesaq xi avveniment
importanti nistghu niltaqghu aktar ta’ spiss, izda dejjem skond id-disponibbilità
tal-membri.
Bil-fors irridu nidhlu membri? Le mhux bil-fors. Il-partecipazzjoni
hija purament volontarja.
Jekk nithajru nidhlu, kemm nistghu ninnominaw membri fuq il-KNS?
Mhux aktar minn 3: ghalliem/a u mhux aktar minn zewg studenti.
Tistghu tinnominaw zewg studenti biss, jew ghalliem/a biss.
Meta jsiru n-nominazzjonijiet? F’Novembru ta’ kull sena.
Kumitat tas-sena skolastika 2002-2003 (TO BE CONFIRMED):
Rudy Ebejer, Skola San Fran[isk t’Assisi; Michael Briffa, Skola
San Fran[isk t’Assisi; Neil Ferris, Skola St Edward’s; Rachel
Francalanza, Skola St Edward’s; Bjorn Brown, Skola Lorenzo Gafa;
Antoine Dalli, Skola Lorenzo Gafa; Josephine Cilia, Skola Lorenzo
Gafa; Yasmine Giuliano, Santa Tere\a; Vince Fabri, Bord
tal-Koperattivi; Michelle Vigar, Outlook Coop; Gemma Micallef, Santa
Tere\a; Carl Pace, Skola St Edward’s.
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What is the function of a President?
Every enterprise needs a management system. So does a cooperative.
If you are the president, you are the head of this system and your duty
is to lead, in a fair and just way, the committee and its members towards
the achievement of their aims. A good president leads but does not order
members around
You are expected to:
See that
the aims of your Scoop are being achieved.
Ensure that
the action plain is being carried out.
Encourage
members to work together and harder in groups.
S olve any
dispute that may arise among members in a just way.
Ensure that
all members are doing their duty to the best of their ability.
Meet every
one to get to know the members better and to make sure that they are
satisfied with their activities.
Head Management
Committee meetings.
Speak on behalf
of your Scoop as its representative when the need arises.
Ask for the
advice of experts.
Serve as an
example to others by being punctual, showing ability to plan ahead,
listening to every one and keeping calm when discussions tend to be
controversial.
You should keep in mind that every one is equal and that all members
should receive the same treatment. You should listen carefully to the
ideas shared by any member. Make sure that every one is following what
is going on during the meeting. When a decision is taken, follow it
up to ensure that it is carried out.
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What is the work of a Secretary?
As in every other cooperative the Scoop Secretary is in charge of
all administrative duties. If you are the Secretary, you have to take
note of what is being decided during every meeting. The notes you take
are called “minutes”. The main work of a secretary in a Scoop involves
paper work, correspondence and organisation.
You have
to be neat and tidy in your work.
You have to
be able to fill forms, documents and contracts related to the work of
the Scoop.
You are responsible
for various documents such as:
· Members’ register
Agendas for
Management Committee meetings and AGMs (Annual General Meetings)
Book where
minutes are kept
Correspondence
Copy of Statute
of your Scoop (your Scoop rules)
Make sure
that you know where all the documents are kept. You should ideally keep
them in a file. Update the file on regular basis .
Record the
minutes of every meeting and take note of decisions taken.
You should
know the Scoop rules well, when in doubt, ask the Teacher-manager or
your Project Implementer.
As a secretary you will have to develop these abilities:
Learn to
summarise as briefly as possible.
Keep documents
in order. These include:
Agendas
Action Plans
Minutes
Circulars
Progress Reports
Contracts
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What is the work of a Treasurer?
A Scoop needs a treasurer to manage its finances. If you are the
treasurer you will need to know the amount of money available, where
it is safely stored, from whom it should be collected and who is to
be paid.
Once you have this knowledge you will be able to:
Keep a
copy of bills, and receipts.
Keep finance
books in order.
Write the
financial reports clearly and properly.
Be honest
and win the trust of your members.
Try to make
profit out of Scoops activities.
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What is the work of the Scoops Teacher - Manager?
The manager of your Scoop may be the head of school, teacher, a member
of a local council or one of the students’ parents at school. The manager
must be over 18 years of age. A manager deals with three areas:
Production
Marketing
and Sales
Human Resources
The manager needs three other student members who will serve as assistants
each of whom will be in charge of one of the three areas mentioned.
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What is Production?
Production means an activity of work performed by a Scoop to manufacture
a product or provide a service. The success of a Scoop depends on the
efficiency and high quality of its production or service an on its ability
not to waste time, energy, materials and other resources.
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What is the work of an Assistant Manager (Production)?
If you are an assistant manager responsible for production, you have
to:
Communicate
with the Assistant Manager (Marketing and Sales) to find out the needs
of the market.
Give advice
to the Management Committee about the product or service to be provided
by your Scoop.
Distribute
work among members.
Make a product
or provide a service that match the aims of your Scoop.
Check clients’
needs so that the activities of your Scoop will make a profit.
Make sure
that you get good quality and a fair price for products you buy.
Share work
among different persons.
Make good
use of tools to reduce waste of time, material and other resources.
Help members
understand how things work by giving them training.
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What is Human Resources?
All the members of a Scoop are its human resources. They are the
people who are going to work on the production of an object or provide
a service.
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What is the work of an Assistant Manager (Human
Resources)?
If you are an assistant manager responsible for human resources,
you have to:
Learn about
what skills the members of the Scoop have.
Together with
the Assistant Manager for Production, find a suitable and fair way of
distributing the work that needs to be done amongst all the members
Make sure
that all the members are contributing to the work that needs to be done
Make sure
that members who do not have the skills necessary for production, are
taught by those who do so that everyone has a job to do which they are
capable of doing..
See that the
group is working well as a team and with the help of the Teacher-Manager
deal with any problems immediately.
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What are Marketing and Sales?
Marketing means focusing on what the customer wants. It involves
understanding your clients and their needs so that you can offer a product
and/or service which fulfil those needs. Your clients will be fellow
students, teachers and parents. It does not make sense to create a product
or service first and then worry about who to sell it to or how.
Sales involves the manner in which the product and/or service is
delivered to the clients. It involves considering how, when and where
the product is going to be sold.
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What is the work of an Assistant Manager (Marketing
and Sales)?
If you are an assistant manager responsible for production, you have
to:
Conduct
a study, also called market research, to see what your potential clients
want.
Discuss with
the other members of the Management Committee and decide on a product
or service
Work out the
price of the product or service
Be creative
in the way you promote your product/service
Ensure that
the presentation of the product/service is of the best quality
Take time
to listen to the comments of the clients to ensure that the product
meets their expectations
Look out for
ways in which you can improve the quality of the product/service
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